Collaboration

Share specific folders and notes with other people without exposing your entire private sync workspace.

Overview

Notidian’s collaboration features include:

• Shared Folders - Create folders others can access
• Shared Notes - Share a single note without sharing the whole vault
• Role-Based Access - Control who can view or edit
• Real-Time Presence - See who’s online
• Cursor Tracking - See where others are editing

Note: Collaboration features are in early development. Some features may not be fully available yet.

Shared Folders

Creating a Shared Folder

1. Right-click in the File Explorer
2. Select New Shared Folder
3. Enter a name and optional description
4. The folder is created with you as admin

Folder Roles

Role	View	Edit	Delete	Invite	Admin
Viewer	Yes	No	No	No	No
Editor	Yes	Yes	No	No	No
Admin	Yes	Yes	Yes	Yes	Yes

Inviting Members

1. Select a shared folder
2. Click the Share button
3. Enter the person’s email
4. Choose their role (Viewer, Editor, Admin)
5. Send the invitation

Managing Members

As an admin, you can:

• View all members and their roles
• Change member roles
• Remove members
• Delete the shared folder

Real-Time Presence

Seeing Who’s Online

When viewing a shared folder or note:

• Active users show colored avatars
• Idle users appear slightly faded
• Away users show as gray

Activity Status

Status	Meaning
Active (green)	User is actively working
Idle (yellow)	No activity for 1 minute
Away (gray)	No activity for 5 minutes

Cursor Sharing

When editing a shared note:

• See other users’ cursors in real-time
• Each user has a unique color
• Cursor labels show usernames

Invitations

Accepting an Invitation

1. You’ll see a notification for pending invitations
2. Click to view invitation details
3. Click Accept to join the folder
4. The folder appears in your File Explorer

Declining an Invitation

1. View the invitation
2. Click Decline
3. The invitation is removed

Leaving a Shared Folder

1. Right-click the shared folder
2. Select Leave Folder
3. Confirm your choice
4. You’ll no longer have access

Note: If you’re the only admin, you must either:

• Promote another member to admin first
• Delete the folder entirely

Privacy & Security

How Sharing Works

Collaboration features are being rebuilt on top of the Rust-first local architecture. The intended model is path-scoped sharing:

• End-to-end encrypted communication
• Private workspace sync remains separate from collaboration
• Shared notes/folders use their own share-specific keys
• No need to grant another person access to your entire workspace sync target

Data Access

• Shared folders are only accessible to invited members
• Each member needs to authenticate
• Permissions are enforced at the data layer

Revoking Access

When you remove someone:

• They immediately lose access
• Their local copy may remain (encrypted)
• They cannot sync new changes

Keyboard Shortcuts

Shortcut	Action
-	Open sharing modal
-	View active collaborators

Troubleshooting

Can’t See Other Users

• Check your internet connection
• Ensure both users are signed in
• Try refreshing the page

Invitation Not Received

• Check the email address is correct
• Ask sender to resend invitation
• Look in spam folder for notification

Sync Conflicts

When multiple users edit the same note:

• Changes are merged when possible
• Conflicts show both versions
• You choose which to keep

Coming Soon

• Comments - Add comments to specific parts of notes
• Version History - See who changed what and when
• Live Drawing - See strokes appear in real-time
• Notifications - Get notified of changes to shared notes